Plenty of HR software is sold like a gym membership: a multi-year term, a notice window, and a renewal you have to actively escape. This page is the other kind — tools you pay for monthly and can leave whenever you like — plus the contract clauses to check before you sign anything.
Suite vendors commonly sell 12-month-plus terms, and 24, 36 or 60 months are all routinely offered. Ask for the initial term in writing before any demo.
Check how much written notice is needed and what happens if you miss it. Requirements of three to six months are common, and many agreements otherwise renew for the same period again.
Look for uplift clauses that let the fee be reviewed at renewal, and for early-termination charges. Ask whether any increase is capped, and what leaving mid-term would actually cost you.
General guidance describing clauses commonly found in UK HR software agreements, not a statement about any particular supplier. Terms vary by vendor and by contract — always read your own.
An honest list — including the ones that aren’t us.
£8/user/month, monthly rolling. Leave, rotas, clock-ins, TOIL, expenses, performance and documents in one plan. No seat minimum, cancel in two clicks, one-click data export.
A well-liked UK holiday-tracking tool with published monthly pricing and no long contract. Leave-focused rather than a wider HR toolkit — a genuinely good option if time-off tracking is all you need.
Technically contract-free and free. Honest downside: no approvals, no clash detection, no audit trail, and the real cost arrives as admin time and balance disputes.
Third-party pricing models can change — confirm current terms on each vendor’s site before buying.
Yes. Several UK tools are sold on monthly rolling terms with no fixed commitment — LeaveApprove (£8/user/month, whole toolkit) and Timetastic (leave tracking) both publish monthly pricing. Larger HR suites are more commonly sold on fixed terms of 12 months or longer.
Four things in writing: the initial term length, the notice period and how notice must be given, whether the contract auto-renews and into what, and any renewal uplift or early-exit charges. If a vendor won’t put these in writing before a demo, treat that as your answer.
Long terms guarantee the vendor revenue regardless of whether you stay happy, and they fund high-touch sales and onboarding. Monthly rolling tools have to keep earning the renewal instead — which tends to keep the product honest.
Not necessarily. LeaveApprove's monthly price (£8/user, no seat minimum) sits below what bundled suites typically charge per employee on a fixed term. Rolling pricing mainly costs the vendor certainty, not you money.