QR code clock-in with GPS proof, CQC-compliant digital audit trails, leave management, and real-time staff visibility. Replace paper sign-in sheets with LeaveApprove.
Free 14-day trial. No credit card required.
100%
digital audit trail
< 5 min
setup time
£8
per user/month
These are the problems care home managers face every day — and exactly what LeaveApprove solves.
Folders of paper records get lost, damaged, or left incomplete. When CQC inspectors ask for attendance evidence, you are scrambling to piece it together.
Without digital records, care homes struggle to evidence Regulation 18 compliance. Inspectors want to see who was on shift, when they arrived, and how gaps were covered.
Managers cannot tell who is clocked in, who is running late, or whether there are enough staff to cover the floor. Problems surface too late to fix.
Print a QR code for each care home or client address. Staff scan on arrival with their phone — time, date, and GPS coordinates are recorded automatically. No hardware, no app downloads, no training.
Sunrise Care Home
QR Code — Main Entrance
Scan to clock in
CQC expects providers to evidence who was on shift, when they arrived, and how staffing gaps were managed. LeaveApprove creates a digital audit trail for every clock-in, absence, and approval — ready for inspection.
Digital Audit Trail
07:02
Sunrise Care Home
09:15
Sick leave — 1 day
15:30
Meadow View Home
Regulation 18 — Staffing
CQC requires providers to deploy sufficient numbers of suitably qualified, competent, skilled and experienced staff. LeaveApprove evidences compliance.
Staff request leave from their phone. Managers approve in one click. Sick leave triggers Bradford Factor monitoring, return-to-work interviews, and fit note requirements — all tracked automatically.
Leave Requests
Bradford Factor — Maria G.
4 spells, 8 days — Score: 128
See who is clocked in right now, at which location, and for how long. Spot gaps in cover before they become problems. Access from your phone, tablet, or desktop — even when you are off site.
Live Staff Dashboard
Cover gap detected
Tom B. has not clocked in. Shift started at 07:00. Consider arranging cover.
Pre-built reports for attendance patterns, absence trends, Bradford Factor scores, and overtime. Export to CSV for payroll or share with your management team and CQC inspectors.
Absence Report — March 2026
Export to CSV for payroll, CQC inspections, or management meetings
Whether you run a single care home or manage a network of domiciliary care workers, LeaveApprove fits your workflow.
Residential care homes with on-site staff teams
Nursing homes needing accurate nurse and HCA attendance records
Home care providers visiting clients at their own addresses
Supported living services with rotating care staff
Agencies deploying care workers across multiple client sites
Care teams need quick answers, reliable evidence, and simple tools staff will actually use during busy shifts.
3 min
to approve a leave request and notify the team
100%
timestamped clock-in, absence, and approval history
1 view
for managers checking cover across care locations
One plan, everything included. No hidden fees. No long-term contracts.
Per seat
Billed monthly based on active employee count
No credit card required. Cancel anytime.
Example: a care home with 30 staff = £240/month
Common questions from care home managers about LeaveApprove.