RotaCloud is a UK workforce management tool focused on rotas, time tracking, and holiday management.
RotaCloud is a strong fit for shift-heavy teams that need rota scheduling and time clocks. If your priority is absence control, policy visibility, and HR-ready leave records, LeaveApprove gives you deeper leave management in one transparent plan, including Bradford Factor monitoring, TOIL, return-to-work forms, and audit trails.
LeaveApprove
£8/user/mo
All features included. No tiers.
RotaCloud
From £5/user/mo
Pricing at time of writing
14-day comparison plan
Use your own policies, real managers, and a small pilot team to check whether LeaveApprove removes enough admin before you commit.
Based on publicly available information from RotaCloud and LeaveApprove materials as of March 2026. Features and pricing may have changed since publication. All trademarks belong to their respective owners.
| Feature | LeaveApprove | RotaCloud |
|---|---|---|
| Visual leave calendar | ||
| One-click approvals | ||
| Automatic balance tracking | ||
| UK bank holidays | ||
| Custom leave policies | Limited | |
| Bradford Factor monitoring | ||
| TOIL tracking | Check plan | |
| Return-to-work forms | ||
| Company-wide leave blocks | Manual | |
| Department clash detection | Limited | |
| Role-based access (4 levels) | ||
| Full audit trail | Limited | |
| Employee directory | ||
| All features in one plan | ||
| No credit card for trial |
Buyer checklist
Feature parity matters, but conversion usually comes down to speed, clarity, and whether the tool removes work for managers on day one.
| Decision point | LeaveApprove | RotaCloud |
|---|---|---|
| Start evaluating | Self-serve trial with every core feature switched on | Often needs plan comparison, demos, or sales follow-up |
| Prove fit quickly | Set up policies, invite staff, and approve real requests in days | Implementation depends on package, modules, and admin setup |
| Control total cost | One transparent monthly price for the people-ops toolkit | Pricing can depend on tiers, add-ons, seat minimums, or contracts |
| Keep managers moving | Leave, sickness, TOIL, rotas, clock-ins, expenses, and reviews in one workflow | Core leave tracking may sit beside wider HR workflows or paid modules |
Why LeaveApprove
LeaveApprove is built for UK teams that want the everyday people-ops work handled cleanly without turning leave management into a long software project.
Leave management depth - LeaveApprove is built around leave, sickness, TOIL, and HR records rather than rotas first.
Bradford Factor monitoring included - automatically spot recurring sickness patterns without exporting data.
Return-to-work forms built in - capture consistent absence follow-up notes after sickness leave.
Simple pricing - LeaveApprove includes every feature in one plan instead of module-led pricing.
Better fit for office, professional services, charity, and care admin teams that do not need a rota-first product.
No credit card trial — test the full leave workflow before committing.
Trust signals
A comparison page should make the next step feel low-risk. LeaveApprove keeps the buying checks visible before you start the trial.
14-day free trial with no payment card required
No fixed-term contract, minimum-seat lock-in, or module hunt
Privacy information, role-based access, and data export links are available before rollout
Stripe-hosted checkout when you decide to subscribe
Trial plan
Use the free trial to test the workflows that decide whether a comparison turns into a rollout.
Day 1
Add company details, policies, employees, managers, and public holidays before inviting the wider team.
Day 3
Ask one manager to approve holiday, sickness, TOIL, and restricted-date examples in the shared calendar.
Day 7
Review audit history, access levels, exports, billing terms, and whether the process is clear enough to roll out.
Yes. LeaveApprove is a strong alternative to RotaCloud for UK teams that want straightforward leave management, transparent pricing, employee self-service, approvals, absence tracking, TOIL, Bradford Factor monitoring, and audit history in one product.
LeaveApprove costs £8/user/mo with all core features included. RotaCloud pricing is listed here as From £5/user/mo, based on the comparison information available at the time of writing.
Yes. Most small teams can set up LeaveApprove quickly by adding employees, choosing leave policies, and inviting managers and staff. The goal is to replace manual follow-up with live balances, one-click approvals, and a shared team calendar.
Yes. LeaveApprove includes a 14-day free trial with no credit card required, so you can test the leave calendar, approvals, absence tracking, and reporting before choosing a paid plan.
Explore how LeaveApprove compares to other leave management software for UK teams.