Simple UK leave tracking tool with a basic feature set at an affordable price.
Holiday Tracker is a straightforward UK leave tracking tool that does the basics well at an affordable price point. However, if your team is growing or you need more than simple holiday booking — like Bradford Factor monitoring, TOIL tracking, approval workflows, or return-to-work forms — you'll quickly outgrow it. LeaveApprove offers significantly more features while remaining simple to use, giving you room to grow without switching platforms again.
LeaveApprove
£8/user/mo
All features included. No tiers.
Holiday Tracker
From £1.50/user/mo
Pricing at time of writing
14-day comparison plan
Use your own policies, real managers, and a small pilot team to check whether LeaveApprove removes enough admin before you commit.
Based on publicly available information from Holiday Tracker's website as of March 2026. Features and pricing may have changed since publication. All trademarks belong to their respective owners.
| Feature | LeaveApprove | Holiday Tracker |
|---|---|---|
| Visual leave calendar | ||
| One-click approvals | ||
| Automatic balance tracking | ||
| UK bank holidays | ||
| Custom leave types | Limited | |
| Bradford Factor monitoring | ||
| TOIL tracking | ||
| Return-to-work forms | ||
| Employee directory | ||
| Document management | ||
| Role-based access (4 levels) | Basic | |
| Full audit trail | ||
| Custom leave policies | Limited | |
| Company-wide leave blocks | ||
| Advanced reporting | Basic | |
| No credit card for trial |
Buyer checklist
Feature parity matters, but conversion usually comes down to speed, clarity, and whether the tool removes work for managers on day one.
| Decision point | LeaveApprove | Holiday Tracker |
|---|---|---|
| Start evaluating | Self-serve trial with every core feature switched on | Often needs plan comparison, demos, or sales follow-up |
| Prove fit quickly | Set up policies, invite staff, and approve real requests in days | Implementation depends on package, modules, and admin setup |
| Control total cost | One transparent monthly price for the people-ops toolkit | Pricing can depend on tiers, add-ons, seat minimums, or contracts |
| Keep managers moving | Leave, sickness, TOIL, rotas, clock-ins, expenses, and reviews in one workflow | Core leave tracking may sit beside wider HR workflows or paid modules |
Why LeaveApprove
LeaveApprove is built for UK teams that want the everyday people-ops work handled cleanly without turning leave management into a long software project.
Bradford Factor monitoring included — automatically track and score absence patterns to identify issues early. Holiday Tracker doesn't offer this.
TOIL tracking built in — manage time off in lieu without spreadsheets. Not available in Holiday Tracker.
Return-to-work forms digitised — record RTW notes within the same leave workspace.
Full employee directory — LeaveApprove includes employee profiles, departments, and leave history. Holiday Tracker is just a leave calendar.
Advanced approval workflows — role-based access with 4 levels (Owner, Admin, Manager, Employee) for proper delegation. Holiday Tracker offers only basic permissions.
Complete audit trail — key leave and absence actions are logged for HR records.
Custom leave policies — create detailed policies for different teams, departments, or contract types. Holiday Tracker offers limited customisation.
Modern, intuitive UI — LeaveApprove is built with a modern design that's enjoyable to use daily, not just functional.
Trust signals
A comparison page should make the next step feel low-risk. LeaveApprove keeps the buying checks visible before you start the trial.
14-day free trial with no payment card required
No fixed-term contract, minimum-seat lock-in, or module hunt
Privacy information, role-based access, and data export links are available before rollout
Stripe-hosted checkout when you decide to subscribe
Trial plan
Use the free trial to test the workflows that decide whether a comparison turns into a rollout.
Day 1
Add company details, policies, employees, managers, and public holidays before inviting the wider team.
Day 3
Ask one manager to approve holiday, sickness, TOIL, and restricted-date examples in the shared calendar.
Day 7
Review audit history, access levels, exports, billing terms, and whether the process is clear enough to roll out.
Yes. LeaveApprove is a strong alternative to Holiday Tracker for UK teams that want straightforward leave management, transparent pricing, employee self-service, approvals, absence tracking, TOIL, Bradford Factor monitoring, and audit history in one product.
LeaveApprove costs £8/user/mo with all core features included. Holiday Tracker pricing is listed here as From £1.50/user/mo, based on the comparison information available at the time of writing.
Yes. Most small teams can set up LeaveApprove quickly by adding employees, choosing leave policies, and inviting managers and staff. The goal is to replace manual follow-up with live balances, one-click approvals, and a shared team calendar.
Yes. LeaveApprove includes a 14-day free trial with no credit card required, so you can test the leave calendar, approvals, absence tracking, and reporting before choosing a paid plan.
Explore how LeaveApprove compares to other leave management software for UK teams.