Teacher absence tracking, supply cover workflows, term-time leave policies, and multi-school dashboards. Replace spreadsheets with LeaveApprove.
Free 14-day trial. No credit card required.
100%
digital audit trail
< 5 min
setup time
£8
per user/month
These are the problems school leaders and MAT administrators face every day — and exactly what LeaveApprove solves.
Manually calculating pro-rated leave for term-time only staff, part-time teachers, and job shares eats hours every month. Mistakes lead to overpayments, underpayments, and grievances.
Without clear data on absence patterns and cover arrangements, supply costs creep up unnoticed. Governors and trustees want answers, but pulling the numbers together takes days.
Multi-academy trusts struggle to get a consistent picture of staff absence across their schools. Each school tracks leave differently, making trust-level reporting unreliable.
Track every staff absence with a complete digital record. Teachers and support staff request leave from their phone. Managers approve in one click. Sick leave triggers Bradford Factor monitoring and fit note requirements — all tracked automatically.
Leave Requests
Bradford Factor — Mrs Clarke
5 spells, 9 days — Score: 225
When a teacher is absent, you need to arrange cover fast. LeaveApprove records the absence and lets you log supply cover arrangements against it. Track cover costs, see which classes are affected, and build a clear picture of supply spend over time.
Supply Cover Log
Agency — J. Morris
24 Mar — £185
Internal — Ms Begum
21 Mar — £0
Agency — K. Williams
20 Mar — £185
Supply spend this term
£4,625
23 supply days arranged across 8 absences
Different staff groups have different terms. Term-time only TAs, all-year-round caretakers, part-time admin — LeaveApprove handles them all with separate leave policies, pro-rated allowances, and automatic balance calculations.
Leave Policies
5 INSET days scheduled
Automatically excluded from leave calculations for all staff
For multi-academy trusts and school groups, LeaveApprove gives trust-level administrators a single dashboard across all schools. See absence trends, staffing levels, and leave balances across every school — while headteachers manage their own site independently.
Trust Overview — 4 Schools
Trust-wide attendance: 96.2%
7 absences across 157 staff today
Pre-built reports for absence patterns, Bradford Factor scores, supply cover costs, and staff attendance trends. Export to CSV for governors, trustees, or Ofsted inspectors. Spot patterns before they become problems.
Absence Report — Spring Term 2026
Export to CSV for governors, trustees, or Ofsted inspections
Whether you run a single primary school or manage a multi-academy trust, LeaveApprove fits your workflow.
State and independent primary schools with teaching and support staff
Secondary schools and sixth form colleges with large staff teams
MATs managing absence and leave policies across multiple schools
Further education colleges with mixed academic and support staff
Higher education institutions with complex departmental structures
LeaveApprove helps you meet education-specific compliance requirements without extra work.
LeaveApprove supports leave policies aligned to the Burgundy Book (teachers) and Green Book (support staff) terms and conditions, ensuring your leave management reflects the correct contractual entitlements.
Generate exportable reports showing staff attendance patterns, absence rates, and how cover was arranged. Digital records with timestamps provide the evidence Ofsted inspectors expect.
Configure leave policies that reflect directed time, term-time only contracts, and the specific entitlements for qualified teachers, unqualified teachers, and support staff.
One plan, everything included. No hidden fees. No long-term contracts.
Per seat
Billed monthly based on active staff count
No credit card required. Cancel anytime.
Example: a school with 50 staff = £400/month
Our UK guide explains pro-rata holiday, irregular-hours accrual, zero-hours workers, and bank holiday treatment.
Part-time worker leave entitlement guideCommon questions from school leaders about LeaveApprove.